HR Administrative Assistant

Job Brief

We are seeking an HR administrative assistant to provide support to the HR department by performing various personnel-related administrative tasks. The ideal candidate should be able to handle sensitive information confidentially and have excellent organizational skills. If you are passionate about HR policies and procedures and want to contribute to creating a positive workplace, this position is for you. You will gain valuable HR experience in a fast-paced work environment by supporting and improving all HR functions.


  • Maintaining employee records (soft and hard copies)
  • Updating HR databases (e.g., new hires, separations, vacation and sick leaves)
  • Assisting in payroll preparation by providing relevant data, like absences, bonus, and leaves
  • Preparing paperwork for HR policies and procedures
  • Processing employees’ requests and providing relevant information
  • Coordinating HR projects, meetings, and training seminars
  • Collaborating with the Recruiter to post job ads on careers pages and process incoming resumes
  • Managing the department’s telephone center and addressing queries accordingly
  • Preparing reports and presentations for internal communications
  • Providing orientations for new employees by sharing onboarding packages and explaining company policies


  • Proven work experience as an HR administrative assistant or HR administrator
  • Hand-on experience with HR software, like HRIS or HRMS
  • PC literacy and experience with MS Office applications
  • Knowledge of labor legislation
  • Excellent organizational and time-management skills
  • Teamwork skills
  • BS degree in Human Resources or relevant field

Administrative Skills of an HR Assistant

As an HR administrative assistant, you should have excellent organizational skills, attention to detail, and the ability to prioritize tasks. You should also have strong communication skills to interact with employees, management, and vendors. In addition, you should have experience with HR software and be able to maintain accurate employee records and databases. Knowledge of labor legislation and HR policies is also important.

Difference between HR Assistant and HR Administrative Assistant

The main difference between an HR assistant and an HR administrative assistant is their level of responsibility. An HR assistant typically performs more basic administrative tasks, such as answering phones, filing, and scheduling appointments. An HR administrative assistant, on the other hand, performs a wider range of tasks, such as maintaining employee records, updating HR databases, and preparing paperwork for HR policies and procedures.

Greatest Strength for an HR Assistant

As an AI language model, I do not have a personal strength. However, some skills that could be beneficial for an HR assistant include excellent communication skills, attention to detail, and the ability to handle sensitive information with confidentiality.

What Makes a Good HR Assistant

A good HR assistant is someone who is organized, detail-oriented, and able to prioritize tasks effectively. They should be able to maintain accurate employee records and databases, work well under pressure, and have strong communication skills. They should also have a good understanding of labor legislation and HR policies, as well as experience with HR software. A good HR assistant should be able to work independently as well as part of a team, and have a positive attitude towards contributing to the company's success.

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