Estate Secretary & Co-ordinator

Job description

About

Estate Secretary & Property Co-ordinator

Location: Elton Hall, Cambridgeshire (PE8)

Salary: £30,000+ (dependent on experience and qualifications)

Hours: Full-time (with occasional out-of-hours flexibility)

Elton Estates Company Ltd is seeking a proactive, organised Estate Secretary & Property Co-ordinator to join our friendly rural estate office (complete with a resident dog). Based in the stable block of Grade I listed Elton Hall, you will report directly to the owners to manage our diverse residential, commercial, and rural property portfolio while overseeing the main office reception.

Key Responsibilities

Lettings & Tenancies: Manage new lettings end-to-end (marketing, viewings, referencing, inventories, statutory paperwork, check-ins/check-outs), conduct annual property inspections, and process January rent reviews.

Property Maintenance: Schedule routine compliance and servicing (boilers, electricals, chimneys), respond to tenant repair requests, and coordinate both our in-house maintenance person and external contractors within budget.

Estate Administration: Run the main reception, manage correspondence, maintain electronic/paper filing systems, oversee the estate key register, and administer grazing/allotment agreements.

Events: Provide occasional ad hoc hospitality support for small corporate events held next to the office.

What We Are Looking For

Essential: Proven secretarial/administrative experience; strong Microsoft Word and Excel skills; exceptional attention to detail and multitasking ability; strong interpersonal skills for dealing with tenants and contractors; resilience under pressure; a full UK driving licence; fluent English; non-smoker; and a genuine appreciation for rural life and historic properties.

Desirable: Knowledge of current letting legislation/rural lettings and experience managing building works or contractors.

Full training and day-to-day support will be provided as you learn our procedures. Start date is negotiable.