Business Support Assistant

Job description

About

Business Support Assistant needed in Flintshire £13.70ph PAYE - Reference: OR122740

The successful candidate will work from Flint office 4 days a week and from Ewloe 1 day a week (Wednesday) however flexibility will be required.

As a business support assistant they will provide support to the Multisystemic Therapy Team with administration tasks in order to meet statutory compliance.

Minute Taking 

1. Receive, assess and resolve or action enquiries, requests for service and complaints either by telephone or in person. Ensure that these are processed at the first point of contact wherever possible, within Corporate Service Standards, before escalating the enquiry for a response.

2. The inputting of timely and accurate data into corporate information systems and service based databases producing reports as and when required.

3. To undertake on a daily basis a full range of document management activities such as electronic records management; scanning, archiving, filing etc.

4. Undertake a range of Microsoft Office tasks in the form of service documents, letters, marketing material, spreadsheets, PowerPoint presentations etc.

5. Contribute to the maintenance of communications on the intranet and internet sites ensuring the information is accurate and up-to-date and identify opportunities for improved electronic access to services such as web e-forms.

6. To organise venues for training courses and other events, booking delegates; update and circulate training information as required.

7. To provide a meetings management service in respect of key statutory meetings for example organising venues, taking minutes and ensuring actions are followed up.

8. To organise and prioritise individual workload, anticipating fundamental day to day problems and as appropriate resolve them on own initiative and/or in direct liaison with their colleagues.

9. To contribute and make recommendations to the development of smarter administrative procedures applying lean techniques to assist with the provision of an effective business support service

10. Process orders and invoices and deal with any associated queries.

11. Ordering, issuing and maintaining stationery stocks and equipment.

 

This is a full time role on a temporary contract basis.

  

If you are interested in the role please apply on our website with your CV, alternatively you can email your CV to katie@essentialemploy.co.uk quoting the reference number.

 

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

 

All our roles may be subject to pre-employment checks including references so please be prepared.

 

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.

 

You can also follow us at Twitter/Facebook/LinkedIn or via our website www.essentialemploy.co.uk.