Job description

About company

We are seeking a highly organized and professional individual to join our team as a Receptionist/Personal Assistant within the dynamic automotive industry. This pivotal role is designed for someone who excels in multitasking and thrives in a fast-paced environment. As the first point of contact for our clients and visitors, the Receptionist/Personal Assistant will embody our commitment to exceptional customer service and act as a vital conduit facilitating communication among diverse stakeholders. The ideal candidate will possess a blend of administrative skills and interpersonal abilities, ensuring that all inquiries and tasks are handled efficiently. This position involves managing a variety of responsibilities, from answering phone calls and scheduling appointments to supporting executives with daily administrative tasks. A keen eye for detail and a proactive approach to problem-solving are essential for success in this role. This position offers an excellent opportunity for professional growth and exposure to the inner workings of the automotive industry, allowing for the development of essential skills that will serve you throughout your career.

Responsibilities

Greet and assist visitors in a professional manner, ensuring a positive first impression. Answer and direct phone calls, managing inquiries promptly and courteously. Manage calendars, schedule appointments, and coordinate meetings for executives and staff. Organize and maintain files, both physical and electronic, for easy access and retrieval. Prepare and distribute correspondence, documents, and reports as needed. Assist with travel arrangements and itineraries for executives and team members. Perform general administrative tasks, including data entry and office supply management.

Requirements

Proven experience in a receptionist or administrative role, preferably within the automotive industry. Exceptional verbal and written communication skills, with the ability to interact professionally with all levels of staff and clients. Strong organizational skills and the ability to manage multiple tasks simultaneously. Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software. Ability to maintain confidentiality and handle sensitive information with discretion. A proactive approach to problem-solving with strong decision-making capabilities. High school diploma or equivalent required; additional qualifications in office administration will be an advantage.

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